Stony Brook University Project/Construction Manager in Stony Brook, New York

Project/Construction Manager


Position Summary

The Project/Construction Manager provides a single point of contact for clients to ensure that construction and development projects in the area of University facilities are integrated and performed in a timely manner to achieve successful completion. Has overall responsibility to manage, plan, coordinate and integrate activities across multiple functional lines for completing all projects within these programs on schedule, within budget and in accordance with technical requirements.

Duties of a Project/Construction Manager may include the following but are not limited to:

  • Provide project management and construction management to trades personnel and contract labor personnel performing work on new construction and renovation construction projects. Track time and materials to insure projects are accomplished within funding constraints and allowable performance periods. Initiates requests for adjustments, time extensions and scope changes when required. Maintains complete project documentation records on all projects and provides monthly status briefing to the Senior Project Director, East Campus Facilities.

  • Provide professional direction and oversight for new construction, alteration and renovation as required that is performed by outside contractors and in house staff. Scope of work covers assigned areas of SBUH hospital/HSC as well as managed satellite facilities.

  • Responsible for notifying appropriate department heads and/or their designees of project activities, scheduling and project progress.

  • Works with other University and Hospital units in managing projects to minimize disruption to hospital buildings and systems, utilities and other operational elements.

  • Maintains records for budget and construction status.

  • Meeting with engineers, architects and administrators to coordinate and ensure the work is done correctly and to all applicable building codes.

  • Visit each job site and inspect all work in progress; recommending alternatives to problems in the field.

  • Create and review Request for Qualification for services and/or commodities to progress projects.

  • Create bid documents and Request for Proposals, analyze bids and maintain contracts/purchase orders for services necessary for projects.Confirm compliance to NYS procurement guidelines.

  • Monitor expenditures of funds for service and procurement contracts and purchase orders.

  • Assist with Infection Control Risk Assessments and construction site inspections.

  • Assist with Interim Life Safety Measures coordination, adherence and site inspections.

  • Review and identify errors and omissions in pre-existing project documents.

  • Provide space planning for staff relocation.

  • Anticipate issues and/or respond to field problems asthey arise.Troubleshoot and find cost effective and permanent solutions with minimum impact on the project schedule and budget.

  • Participate in scheduling meetings representing SBUMC’s interest with contractors for construction project.

  • Coordinate equipment purchases & delivery dates with the PMO Equipment Manager to meet the scheduling needs of the project.

  • Schedule and coordinate shutdowns as needed for the project.Schedule and coordinate with various in house – and outside departments and vendors.

  • Anticipate issues and/or respond to field problems as they arise.Troubleshoot and find cost effective and permanent solutions with minimum impact on the project schedule and budget.

  • Maintain project records, files and reports as needed.Records change orders that develop throughout the course of the project.

  • Ensures that all construction and renovation projects adhere to hospital/HSC safety requirements.

  • Ensures that all construction and renovation projects adhere to infection control risk assessment policies and procedures.

  • Establish weekly meetings with contractors and vendors for progress meetings and coordination schedule.


Required Qualifications (As evidenced by an attached resume) : Evidence of academic success Bachelor’s Degree with at least 5 years’ experience in coordinating new construction, renovations, alterations in a hospital/healthcare setting. In lieu of a degree, 10 years direct experience in new construction, renovations, alterations in a hospital/healthcare setting. Must be well versed in new construction, renovations and alterations, possess effective- communication skills verbal/written with vendors, user groups, high level leadership, design firms and construction contractors. Must be able to work independently with minimal supervision. Experience withJoint Commission, OSHA and NYS DOH regulations, as well as codes and regulations governing health care facilities.

In addition, the candidate must possess practical hands on experience in the fields Fire Safety, NFPA. This position shall be responsible for planning, coordinating, administering, and exercising strategic and overall operational control over projects. Incumbent must apply the latest standards in construction project management and quality assurance. Five (5) years of experience in the development and execution of construction project management. Candidate must also have at least five (5) years’ experience supervising construction staff/vendors. Computer literacy and experience with spreadsheet and project management programs are essential.

Preferred Qualifications (As evidenced by an attached resume) : Experience working with employees in a unionized environment.

* Special Notes: * Stony Brook Medicine is a smoke free environment.Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients’ lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island’s premier academic medical center. With 603 beds, we serve as the region’s only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children’s Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County’s only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation’s first Pediatric Multiple Sclerosis Center.

Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

This function/position has been designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at .



Job Field: Administrative & Professional (non-Clinical)

Primary Location: US-NY-Stony Brook

Official Job Title: Associate Facilities Program Coordinator

Department/Hiring Area: Project Office

Stony Brook University Hospital

Schedule: Full-time

Pass Days: Day Shift

Posting Start Date: Jan 7, 2019

Posting End Date: Feb 6, 2019, 11:59:00 PM

Salary: Commensurate with experiece

Salary Grade: SL4

Req ID: 1900053